Meeting Space Request

The 2019 ETS Annual Meeting will take place in San Diego, CA, Wednesday, November 20th to Friday, November 22th.

Submitting this form does not guarantee your organization space at the ETS Annual Meeting. ETS will make every effort to accommodate your request, but space is limited. The Society reserves the right to decline requests for events it deems to be out of harmony with the purpose of the Annual Meeting. This is not a binding contract.

No special events will be scheduled during official conference events.

Event Advertising

There is a $250 fee for listing your event in the printed program, program app and on-site signage. Space must be reserved by July 1st. for guaranteed inclusion in the printed program.

Events can also be advertised through tote bag inserts and program ads. To reserve an insert or ad space go to https://www.etsjets.org/Advertising_Opportunities.

Event Space Terms and Conditions

To review the ETS Special Event Terms and Conditions document click here

Please affirm that you have read and agree to abide by the ETS Event Terms and Conditions.

Room Rental Fee

There is a $100 room rental charge for space during the ETS Annual Meeting. This fee is waived for all catered events, exhibitors, sponsors, advertisers and schools requesting space for job interviews and dissertation exams.

Please indicate in the notes box below how many chairs and/or tables you will need in the room.

Group Information
Event Information

The following time slots are available for special events during the 2019 ETS Annual Meeting in San Diego, CA. ETS does not typically schedule events which overlap with official program events.

If you are requesting space which overlaps with official program events or are not listed below please email your request to Bonnie Thigpen at meeting@etsjets.org.

Wednesday, 11/20 lunches may begin at or after 12:15 PM and must end by 1:45 PM. Please enter your desired event times below.

Wednesday, 11/20 evening events may begin at or after 6:45 PM and must end by 11:59 PM. Please enter your desired event times below.

Thursday, 11/21 breakfasts must end by 8:15 AM. Please enter your desired event times below.

Thursday, 11/21 lunches may begin at or after 11:45 AM and must end by 12:45 PM. Please enter your desired event times below.

Thursday, 11/21 events after the banquet may begin at or after 9:15 PM and must end by 11:59 PM. Please enter your desired event times below.

Friday, 11/22 breakfasts must end by 8:15 AM. Please enter your desired event times below.

Friday, 11/22 lunches may begin at or after 11:30 AM and must end by 12:45 PM. Please enter your desired event times below.

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Event Details

Please complete the following information carefully. The information given below directly effects the size of the room you are requesting. If you need to add AV services, display/information tables, podium, etc. after your room has been assigned it will reduce the number of attendees that can participate in the event.

Theater: rows of chairs facing the front of the room to maximize room capacity

Reception: small cocktail tables for people to stand around.

Banquet: round tables that seat 8 - 10 people per table.

Conference: long tables down the center of the room with seating around the perimeter.

Please check all that apply for your event.

Please indicate in the notes box below if you will need any food or drinks during your meeting.